Fitness Studio Features | Bookamat

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Bookamat Features

Fitness Studio Features

Fitness Studio Features

Powerful Scheduling

Discover our user-friendly dashboard for scheduling individual or group, public or private and once-off or repeating activities. Switch between day, week and month calendar or list views.

 

Client Self-Service

Empower your clients to book, manage, and pay for their own activities 24/7 using mobile app, tablet or desktop. Including client check-in!

Invoicing & Billing

Track outstanding and received payments. Save hours with automatically generated client invoices. View projected revenue & each client's personalised booking, billing and credit history.

 

Choose How Clients Pay

Accept cash, bank tranfers (EFT), credit & debit cards and other payment options for client bookings. Turn on or off as needed.

Website Integration

Display a live 7-day rolling schedule on your website or link from your Facebook page for seamless client bookings 24/7.

 

Customisable

Run your business your way with pre or post paid bookings, customisable service & pricing names, class sizes, waiting lists, late cancelation policy, waiver forms and more.

Notifications

Never miss a beat with helpful business activity notifications sent to you and/or your staff. Enable friendly client birthday messages and new client greetings.

 

Reports

Generate detailed reports for tracking attendance, analysing revenue, client analysis and calculating payroll.

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Detailed Feature Descriptions

Want a little more detail? Here's the complete run down!

Powerful Scheduling

  • Simple to set up and easy-to-use
  • Works across all devices and can be installed as a mobile app
  • Gives you complete control over your business
  • Manage your appointments, classes, sessions, events or retreats
  • Switch between day, week and month calendar or list views
  • View your schedule by location, staff, client, class time or date / time
  • Add staff holidays or business closure dates
  • Quickly add clients into activities using credits or new passes
  • Prevent scheduling and booking conflicts

Sell Passes Online

  • Offer passes for unlimited bookings, set packs or single bookings
  • Offer passes which reserve the client's spot each week
  • Offer discounted passes for clients who attend multiple classes per week
  • Offer recurring passes which are re-added for the client at expiry
  • Offer free passes
  • Offer special passes for students, friends or pensioners etc
  • Set passes for private use or public (online bookings) use
  • Set passes to be active on booking, payment or attendance

Create Membership Rules

  • Restrict passes for use at one, some or all activity types
  • Restrict passes for use at one, some or all locations
  • Create different passes for different staff
  • Extend membership pass expiry dates
  • Freeze memberships

Client Self-Service

  • Clients can manage their own bookings (reschedule, move to credit, cancel etc)
  • Browse, join and accept (or reject) waiting list spots
  • Browse, book and pay online (or with cash or bank transfer etc)
  • Receive reminders for upcoming activities and expiring bookings
  • Download their upcoming activity schedule as a PDF
  • Add their bookings to Google calendar
  • Access Bookamat from any device (includes free mobile app)
  • View their class, attendance and payment history, or contact your studio

Get Paid Your Way

  • Choose the payment types you want to accept (cash or bank transfer etc)
  • Optional integrated credit & debit card payment processing
  • Allow clients to pre-pay, pay on booking, or pay later
  • Allow clients to pay directly into your bank account
  • Auto debit for recurring payment plans (coming soon)

Billing & Invoicing

  • View outstanding and received client payments
  • View and download client invoices as PDF
  • Send invoices to individuals or all clients with outstanding payments
  • Search for historical invoices by invoice number or client name
  • View projected monthly income
  • Easily record cash or other 3rd party client payments
  • Activate passes for scheduling before receiving payment
  • Display sales tax on invoices and amounts due

Reporting

  • Billing report for viewing payments received
  • Client report for exporting a detailed client list
  • Payroll report for analysing revenue per staff member
  • Attencance report for reviewing client attendance
  • Payouts report displays itemised transactions from card payment processing
  • Business health metrics (coming soon)

Staff Management

  • Create unlimited staff / teachers or instructors
  • Easily assign staff to, or switch staff between, activities
  • Assign different pricing to different staff
  • Enable client booking notifications for staff
  • Prevents staff scheduling conflicts
  • Track staff member revenue and attendance rates
  • Separate staff logins (coming soon)

Client Management

  • View client attendance and billing history
  • View outstanding payments for each client
  • View upcoming bookings for each client
  • View remaining credits for each client
  • Record and view client notes
  • Email individual or all clients
  • View a live stream of each client's activity with your studio

Activity Management

  • View particiants for each activity and record their attendance
  • Add, remove or reschedule participants quickly and easily
  • Reschedule, cancel or accept waiting list positions for clients
  • View any activities recurring series
  • Cancel any activity with notifications to participants
  • Add private notes to any activity
  • Modify or create new pricing for activities
  • Modify activity date or times and notify participants

Waiting Lists

  • Add automated waiting lists to any activity
  • Clients can join waiting lists using their paid bookings
  • Clients on the waiting list are automatically notified if a space opens up
  • Clients can accept or reject a waiting list offer
  • Business can add, accept and remove clients from waiting lists

Client Self-Check-In

  • Display a client self-check-in page at reception
  • Pre-booked clients can see their name on the attendance list
  • Pre-paid clients can schedule their credits into the activity
  • Clients without passes can book themselves into the activity on a new pass
  • New clients can add themselves and book into the activity on a new pass

Fully Customisable

  • Upload your own waiver or disclaimer forms for new clients
  • Set your own service and pricing names
  • Set your own maximum class, event and waiting list sizes
  • Set your own late cancellation policy
  • Upload your business logo to display on client registration and invoices
  • Set rules for accepting late bookings into empty activites
  • Allow instructors to take overlapping activities

Event Mangement

  • Create events or retreats
  • Create bookings for early bird or general admission
  • Promote events on social media
  • Accept payment and track attendance

Notifications

  • Get notified about client registrations, payments, bookings etc
  • Instructors can get their own notifications about bookings for their activities
  • Automated happy birthday notifications to clients
  • Automated welcome notification to new clients
  • Client notifications for upcoming activities, or expiring passes
  • Automated client notifications for recurring passes and many more
  • SMS notifications (coming soon)

Location Management

  • Create any number or type of locations (rooms or buildings etc)
  • Run multiple studio locations through one account
  • Allow or restrict clients to use bookings between locations
  • Locations are geo-tagged for easy directions

Website Integration

  • Display a live booking schedule on any website
  • Displays your studios class pass options
  • Accept bookings and payments 24/7
  • No widgets or plugins required
  • Works with Square Space, Wix, Shopify, WordPress, Weebly etc

Business Promotion

  • Get a free Bookamat business listing
  • Share upcoming activities to social media
  • Email special offers to all clients from Bookamat
  • Create and share discount coupons to generate new business

Unique PAYG Pricing

  • Pay As You Grow (PAYG) pricing
  • Pay based on the number of active clients each month
  • Free for the first 10 active clients each month
  • No contracts, cancel any time

Online Support

  • Our dedicated team are ready to take your query
  • Our extensive FAQ database provides answers to popular questions
  • New businesses receive a quick setup guide on registration
  • Registered businesses and clients can download detailed user guides
  • Online chat for registered businesses

Data Security

  • We use security, backup & encryption techniques to secure your data
  • We don't store any credit or debit card details on our servers

Customer Loyalty

  • Receive a loyalty discount on your 12th month of continous subscription
  • Refer new businesses to us and get a referral bonus

Advertisement Free

  • Bookamat is an advertisement free booking platform
  • Your clients won't be exposed to ads from competing studios

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