ALL THESE FEATURES ARE INCLUDED

1. Powerful Scheduling

Simple to set up and easy-to-use
Can be installed as a mobile app or desktop app
Manage your appointments, classes, sessions, events or retreats
Switch between day, week and month calendar or list views
View your schedule by location, staff, client, class time or date / time
Add staff holidays or business closure dates
Quickly add clients into activities using credits or new passes
Prevent scheduling and booking conflicts

2. Sell Passes Online

Create memberships, credit packs and/or booking reservations
Create recurring passes with a minimum number of payments required
Offer free passes or special passes for students, friends or pensioners etc
Create passes for private or public (online bookings) usage
Set passes to be active on booking, payment or attendance

3. Set Membership Rules

Restrict passes for use at one, some or all activity types
Restrict passes for use at one, some or all locations
Create different passes for different staff
Create exclusive passes for new joiners or active members only
Extend membership pass expiry dates
Pause and resume credits for individual clients
Bulk pause and resume credits for all clients

4. Manage Virtual Classes

Take bookings and payments for live streamed or pre-recorded classes
Works with Zoom, Skype, Google Meet and other live streaming platforms
Host online and in-studio classes simultaneously (hybrid classes)
Upload your video link for once off or recurring sessions
Add pre-class notes for participants, e.g. equipment to bring
Auto-notifies participants 1 or 24 hours before start time
Displays your time zone for people booking from other countries

5. Client Management

View client attendance and billing history
View outstanding payments for each client
View upcoming bookings and remaining credits for each client
Upload and view client profile photos
Record and view client notes
Email individual or all clients
Email groups of clients, e.g. based on their booking history
View a feed of each client's activity with your studio

6. Client Login & App

Install the Bookamat app on mobile or desktop
Manage their own bookings (reschedule, move to credit etc)
Buy passes and book on behalf of family and friends
Browse, join and accept (or reject) waiting list spots
Browse, book and pay using card online (or with cash or bank transfer etc)
Receive reminders for upcoming activities and expiring bookings
Upload profile image and emergency contact info
Add their bookings to Google calendar or iCal
View their class, attendance, waiver and payment history

7. Get Paid Your Way

Choose the payment types you want to accept (cash, card, EFT, etc)
Optional integrated Visa & Mastercard payment processing
Link your Square payment account for fast payouts (Australia only)
Link your Stripe payment account for fast payouts (Supported countries)
Reconcile payments taken with any POS card reader or EFTPOS machine
Allow clients to pre-pay, pay on booking, or pay later
Allow clients to pay directly into your bank account
Auto debit & minimum client payments for recurring payment plans

8. Billing & Invoicing

View outstanding and received client payments
View and download client invoices as PDF
Send invoices to individuals or all clients with outstanding payments
Search for historical invoices by invoice number or client name
View projected monthly income
Easily record cash or other 3rd party client payments
Activate passes for scheduling before receiving payment
Display sales tax on invoices and amounts due

9. Reporting

Activity report for tracking class performance
Attendance report for reviewing client attendance
Client report for exporting detailed client information
Commission report for calculating staff commission
Packs report for checking client bookings
Payouts report displays itemised transactions from card payment processing
Payroll report for analysing income per staff member
Sales report for viewing sales transactions
Transactions report for analysing income per by payment channel

10. Staff Management

Create unlimited staff / teachers or instructors
Easily assign staff to, or switch staff between, activities
Assign different pricing to different staff
Set staff commission rates and run commission earning reports
Enable client booking notifications for staff
Prevents staff scheduling conflicts
Track staff member revenue and attendance rates

11. Instructor Login & App

Teachers can sign in to their own app / account
View upcoming activities which they are teaching
Add a profile image and description
Add participants into their classes
Record attendance, payments and notes
Reschedule or cancel bookings
View their earnings report and more

12. Lead Capture

Capture leads from your website and/or social media accounts
Generate leads through bookings for friends & family members
Increase leads through our complimentary business listing pages
Record and track how clients are referred to your business
Email targetting to offer deals to clients who have not booked recently
Mailchimp integration to boost leads through email marketing campaigns

13. Activity Management

View particiants in each activity and record their attendance
Add, remove or reschedule participants quickly and easily
Reschedule, cancel or accept waiting list positions for clients
View all activities in a recurring series
Cancel any activity with notifications to participants
Add private notes to any activity
Modify or create new pricing for activities
Modify activity date or times and notify participants

14. Event Mangement

Create events, workshops or retreats
Create bookings for early bird or general admission
Promote events on social media
Accept payment and track attendance

15. Waiting Lists

Add automated waiting lists to any activity
Clients can join waiting lists using their paid bookings
Clients on the waiting list are automatically notified if a space opens up
Clients can accept or reject a waiting list offer
Business can add, accept and remove clients from waiting lists

16. Contactless Client Check-In

Display a contactless client self-check-in page at reception
Scan a QR code to confirm attendance on the spot
Pre-booked clients can see their name on the attendance list
Pre-paid clients can schedule their credits into the activity
Clients without passes can book themselves into the activity on a new pass
New clients can add themselves and book into the activity on a new pass

17. Waiver Collection

Upload your own waiver and disclaimer form
Clients without a signed waiver can't pay online
Send your online waiver to clients who are not registered
Records when a signed waiver was received
Full version control to track who signed which waiver
Add links to online health questionnaires or attach documents

18. Fully Customisable

Customise the colour of your scheduling widget
Write your own new client welcome message
Set your own service and pricing names
Set your own maximum class, event and waiting list sizes
Set your own late cancellation policy
Upload your business logo to display on client registration and invoices
Set rules for accepting late bookings into empty activites
Control how far in advance clients can book and more

19. Notifications

Get notified about client registrations, payments, bookings etc
Instructors can get their own notifications about bookings for their activities
Automated welcome and happy birthday notifications to clients
Automated and editable welcome notification to new clients
Client notifications for upcoming activities, or expiring passes
Automated client notifications for recurring passes and many more
SMS & Whatsapp notifications (coming soon)

20. Location Management

Create any number or type of locations (rooms or buildings etc)
Run multiple studio locations through one account
Allow or restrict clients to use bookings between locations
Locations are geo-tagged

21. Website Integration

Display a live booking widget on any website
Displays your class schedule, packages and events
Accept bookings and payments 24/7
Customisable and no widgets or plugins required
Works with Square Space, Wix, Shopify, WordPress, Weebly, Go Daddy etc

22. Business Promotion

Get a free Bookamat business listing (opt in or out)
Share upcoming activities to Facebook, Twitter or email
Email special offers to all clients from Bookamat
Create and share discount coupons to generate new business
Broadcast / live stream classes via 3rd party streaming software

23. Unique PAYG Pricing

Pay As You Grow (PAYG) pricing
Pay based on the number of active clients each month
Free for the first 10 active clients each month
No contracts, cancel any time

24. Online Support

Our friendly team are ready to take your query
Browse our comprehensive help center
Browse our FAQ database
New businesses receive a quick setup guide on registration
Registered businesses and clients can download detailed user guides
Online chat for registered businesses
Responsive email support covers multiple time zones

25. Data Security

We use security, backup & encryption techniques to secure your data
We don't store any credit or debit card details on our servers

26. Customer Loyalty

Receive a 20% loyalty discount on your 12th month of continous subscription

27. Advertisement Free

Bookamat is an advertisement free booking platform
Your clients won't be exposed to ads from competing studios

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