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For studio owners and managers

Your migration plan: switching to Bookamat

What to expect, who does what, and how we keep the move clear and controlled from export to go-live.

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Why studios switch to Bookamat

  • Boutique-first — built for yoga, Pilates, barre, dance, and fitness studios, not a one-size-fits-all enterprise stack.
  • Pay-as-you-grow — pricing scales with your active clients.
  • All features on every plan — no locking essential tools behind top tiers.
  • Payments to your account — connect Stripe, Square, or Paystack.
  • Free data migration from your current platform, with our team to guide you.
  • No long-term lock-in and a free trial so you can validate before you commit — see pricing.

New from Mindbody or another tool? You may also like our Mindbody alternative page and product comparison.

How long it usually takes

Larger rosters, more pass types, or multiple locations need more care than a solo teacher. This table is a useful rule of thumb.

Your situation Typical timeline
Small studio, simple timetable A few hours to configure; often live within days
More activities, pass types, and carry-over credits Often a weekend to do it properly
Larger roster or multiple locations A few more days of focused setup; we still aim to have you taking new bookings quickly — not weeks of limbo

Export, build, go live

Same three beats for every studio. We tell you the file formats, help with imports, and stay on hand when something does not line up the first time.

1

Export

Pull clients, passes and memberships, and your schedule set-up (session types, staff, rooms) from your old system. Keep your own historical books; Bookamat is your going-forward system for bookings and payments.

  • We tell you the columns and format that import cleanly
  • Leaving Mindbody? We help map exports and carry-over context
2

Build & import

Brand your business, add locations, build the timetable, and connect Stripe, Square, or Paystack. Import clients, set up carry-over or new products, and switch on notifications so the first week feels familiar.

  • Run a small test charge before you open the doors
  • Odd row in the CSV? We work through it with you
3

Go live

Choose a cutover window (quieter week, new billing period, or when passes roll over), send one clear client message (link, app, who to ask), and take new bookings in Bookamat only. We help you triage the first few days.

Many teams finish the visible switch in a single weekend.

Checklist (print or copy)

Start unchecked, then tick in the browser, print, or copy into your own doc — same checkbox design as the rest of Bookamat.

Before cutover

At cutover

After go-live

Questions we hear often

Quick answers — or see all FAQs

Is data migration free?

We offer free data migration from your existing platform as part of switching. Scope and timing are confirmed with you when you start.

What about my clients’ logins?

They will use Bookamat client access (web and app). One clear announcement beats a drip of half-updates.

Is my data safe?

Your business data is yours. Payments go through your connected processor. Read more on our Trust & security page or contact us.

What if we need a slower rollout?

Some studios do a soft launch (new clients first, or one location first). We can help you think through the trade-offs.

Next steps

  1. Start a free trial — no credit card required.
  2. Tell us your current system and go-live target (or book a demo).
  3. Browse FAQs anytime.
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